Secretarial, Administration & Support
Progress Your Career in Maritime Administration and Support
The administration function in a company refers to the set of administrative tasks and processes that help keep an organisation running smoothly. These tasks are typically focused on supporting the overall operations and ensuring that business functions, resources, and systems are organised and efficient. Admin functions are essential for day-to-day operations and can vary depending on the size and structure of the company.
At Spinnaker we are here to help with your next Secretarial, Administration or Support job role.
Example Job Descriptions
Office Manager
This individual is primarily responsible for organising and supervising all administrative activities that facilitate the smooth running of an office. The role may vary from carrying out some financial, IT or HR-related activities, to overseeing the office work of numerous staff.
PA (Personal Assistant)/EA (Executive Assistant)
The person would work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. The role varies from company-to-company, but the individual will often act as the director's first point of contact with people from both inside and outside the organisation and be responsible for diary management, organising and maintaining files and records, preparing and editing documents & correspondence as well as making travel arrangements.
Example Job Titles
Administration Manager, Director of Administration, EA, Executive Assistant, Head of General Services, Office Manager, PA, Personal Assistant, Reception Manager, Receptionist, Secretary, Senior Administrator.
Where can I work in secretarial, admin or support position?
Most shipping companies will need some form of admin support, and these roles are normally found in office headquarters.
Key Skills and Experience
- Strong organisational abilities, time management, and attention to detail.
- Effective communication skills, both written and verbal, are essential for coordinating tasks and interacting with colleagues and clients.
- Proficiency in office software (e.g., Microsoft Office, Google Workspace) and familiarity with administrative tools (e.g., scheduling software, CRM systems) is important.
- Experience in data entry, record-keeping, and basic financial management is often required.
- Multitasking, problem-solving, and a proactive attitude are valued.
- Experience in customer service or supporting teams can be a plus, as it demonstrates adaptability and teamwork skills.
Ready to search for your next career in Secretarial, Administration & Support?
Get in touch
To find out more about secretarial, administration & support jobs, please get in touch with the team who specialise in these vacancies.
Real Life Stories from Marine Professionals
I began my career in the shipping industry as an Assistant at a small company that owned two bulk carrier vessels. In this role, I quickly became familiar with the company's core departments, building a solid foundation in the fundamentals of the industry.
I later received an opportunity to join Laskaridis Shipping Company Ltd, a major Greek ship-owning company with approximately 75 vessels, including bulk carriers and reefers. I started as an Administrative Assistant, and my strong performance led to a promotion as Executive Assistant to one of the two shipowners. This demanding role required adaptability, fast decision-making, and strong organizational skills, and I had the privilege of serving the company and family for nearly 16 years.
In early 2024, I was approached by Mark Cornelius from Spinnaker with an exciting opportunity at Union Maritime Ltd, a large UK-based company. Their Managing Director was seeking an experienced Executive Assistant for their Athens office, and I accepted the offer. I joined Union Maritime Ltd in March 2024 and continue to work there today, supporting leadership and contributing to the success of the organization. Working at this company is exciting, as the environment is both modern and innovative. Each day brings new, interesting tasks, making every experience dynamic and engaging.
I have never considered leaving the shipping industry, as it is dynamic and fast-growing. It offers ample opportunities for employee growth and provides lasting experiences. Even though my studies and qualifications are in different fields—my major and master's degree both relate to tourism and hospitality—I have successfully transitioned into the shipping industry.
My advice to young people looking to start their careers in shipping is to go for it and pursue this path! The shipping industry is both dynamic and exciting, offering numerous opportunities for building a successful future.
Katerina Nikolaidi
Executive Assistant
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The world’s busiest maritime trade route is between Asia and Europe, accounting for nearly 40% of global shipping traffic.
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Excellent explanation from day one. David kept me updated during the whole process, he is a direct person, always ready to help in case of need.