Administration/Office Manager – Hamburg
 
We are currently working with one of the world’s leading International Owners within the Maritime industry seeking a new Administration Manager to join their Hamburg office. 
 
With offices globally, the hire will report directly into the HR department and Managing Partner, overseeing and supporting the office in Administration, Finance and IT related functions of the business, whilst assisting in the day to day operations; coordinating and communicating with both internal and external stakeholders for a variety of tasks. 
 
Key Responsibilities

• Manage all International travel and hotel bookings – processing travel documentation, payments, itinearies, medical and visa applications where necessary. 
• Negotiate on rates with airlines, hotels and services for employees and business visitors where required.
• Review all staff expenses. ensuring appropriate documents are in place before the processing of payments.
• Communicate both internally and externally on discrepencies for expenses, payments, budgets etc.. 
• Assist with yearly finance budget submissions and support with booking finance work. 
• Manage the office operations where needed, including the support on service or contract management of outsourced vendors, purchasing of supplies and equipment alongside facilities management. 
• Manage events, reception, calendars, meeting room bookings, transport and courier arrangements for the office.
• Act responsible for any office renovation, procurement and lialison work with contractors and suppliers. 

Qualities and Experience required

• Strong experience in International travel arrangements (Essential).  
• 2-3 years exposure of similar Office Operations experience.
• Experience within the Shipping industry (desirable). 
• Hands-on, proactive attitude with strong interpersonal and communication skills.
• Able to drive continuous improvements to existing policies and procedures. 
• Ability to effective communicate with stakeholders and employees. 

Please apply if you feel this role is suitable to your experience, alternatively please be in touch with your CV at [email protected]